Apple Intelligence Sidekick Series – Meeting Assistant Sidekick: Secure AI Meeting Summaries for Teachers

If you work in a school, you know that meetings are a fact of life. Quick check-ins in the corridor, brief planning conversations between classes, impromptu chats with parents or colleagues that somehow contain a dozen action points you'll be trying to remember three hours later.

The problem isn't the meetings. It's what happens afterwards. Notes that never get written. Action points that slip through the cracks. That nagging feeling that something important was said and you can't quite remember what it was.

I've heard this from so many teachers and school leaders. And the frustrating thing is, the tools that exist to solve this problem often create new ones. Another app to sign up for. Another platform that your school's IT policy isn't sure about. Another place where your conversation data ends up on someone else's server.

There's a better way.

Introducing the Meeting Assistant Sidekick

The Meeting Assistant Sidekick is part of my Apple Intelligence Sidekicks series, a collection of Apple Shortcuts built to support everyday teacher and school leader tasks using Apple Intelligence, running securely on-device.

Here's how it works. Open the Shortcut and record your meeting or conversation, up to around 10 to 15 minutes in length. Apple Intelligence then processes the recording entirely on your device and outputs a clean, concise summary along with a set of action points. You can tailor the output format in the Shortcut settings to suit your context, whether that's a formal meeting summary, a quick set of next steps, or something in between.

Why Apple Intelligence for School Meetings?

Data privacy in schools is not a box-ticking exercise. When conversations involve students, families, or sensitive staffing matters, where that data goes and who can access it genuinely matters. On-device processing through Apple Intelligence means your recording and its summary never leave your device. No cloud upload. No third-party server. No privacy policy you need to read twice to understand.

For school leaders and teachers navigating data governance, that's a meaningful distinction from most commercial transcription and summarisation tools on the market right now.

And practically speaking, the 10 to 15 minute limit that on-device processing brings? For most of the conversations teachers actually need to capture, that's more than enough.

Watch the Meeting Assistant Sidekick in Action

Short meetings are a fact of life in schools. Remembering everything that was said afterwards? That's a different story. What if your device could capture it all securely, and hand you a summary before you've even left the room? Take a look.

Download the Meeting Assistant Sidekick Shortcut

https://www.icloud.com/shortcuts/0007eeb055774c88b2d32476d711d594

Device Requirements

To run this Apple Shortcut you'll need a device with Apple Intelligence enabled:

• iPhone 16, iPhone 16 Plus, iPhone 16 Pro or iPhone 16 Pro Max, or iPhone 15 Pro and Pro Max running iOS 18.1 or later
• iPad with M1 chip or later running iPadOS 18.1 or later
• Mac with Apple Silicon running macOS Sequoia 15.1 or later

Try It, Tweak It, Share It

Give the Meeting Assistant Sidekick a go, adjust the settings to suit your school context, and see how it fits into your workflow. I'd love to hear how you use it and what you do with the output and please drop a comment below!