Collaboration features enable multiple people to view, edit, and comment on the same document — all at the same time. You can invite others to collaborate on team projects to facilitate peer editing, or simply share a document to keep colleagues informed.
Invite others to collaborate. Click Share . iCloud must be enabled on your Mac to invite others to collaborate.
Choose Share Options. Click the pop-up menu, then choose Collaborate. To change who can access and who can edit the spreadsheet, click the disclosure arrow below Collaborate.
Edits you and others make to the document appear in real time. Cursors and selections indicate where others are currently editing.
Add comments. To insert a comment for others to see, select text or an object, click Comment in the toolbar, then type your comment and click Done.
Reply to comments. To view a comment left by a collaborator, click the comment marker. Click Reply at the bottom of the comment, type your reply, then click Done.
Add or remove collaborators. Click Collaborators to see the participant list. Click Manage Shared Document to invite another collaborator. To remove a collaborator, move the pointer over a participant in the list, and click the More button that appears near the person’s name. Then choose Remove Access from the menu.
Create a collaborative class writing book. Have each student contribute one page that includes their story or poem, along with drawings and shapes.
Start a threaded group discussion by adding comments to the document. Share a document containing an article or video and invite comments, including embedded links to support other sides of the issue.
You can use collaboration features to create a public document, such as a curated list of resource links, a document template, or notes that can be updated in real time. Simply set the Share Options to “Anyone with the link,” set permissions and a password (if desired), and share the link with anyone.
Learn more about inviting others to collaborateShare what you learned and help others discover the Apple Teacher Program.
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